Information saturation is a key factor in the development of modern society. There is a lot of information and it is everywhere. Businesses also have to deal with the problem of information and data intensity, which leads to information overload. Every day we receive a new influx of data. On the one hand, this opens up potential opportunities. On the other hand, information abundance provokes chaos that is difficult to control. Let’s find out what it is, how it manifests itself, and how Tracy can help you fight it.
Information chaos is a condition when a company is faced with an excessive amount of data that is not organized, structured, and linked to overall business goals.
Pristine data chaos can occur for a variety of reasons. It depends on the company’s structure, chosen strategy, volume of workflow, and other aspects. The most common reasons for the emergence of an excess of information in the organization of work:
The main problem with information chaos is that an entrepreneur or manager may not always realize in a timely manner that information chaos is raging in their company. Just like mould, information chaos needs to be noticed in time to make it easier to get rid of it. There are characteristic signs (symptoms) of information chaos in a company:
The most important symptom of information chaos, which literally screams that it’s time to do something about it, is a decrease in productivity.
The reason is that you spend time searching for information, fixing the situation, and apologizing to customers. Instead, with a centralized data management system, you could be moving on with your business.
The way to overcome information chaos in business is to implement a unified task management system.
A task management system is software used to collect, organize, track and manage tasks. It is a single place where teams and participants can interact, coordinate joint efforts, contribute to a common cause, and monitor progress. Tracy is a simple and user-friendly task management system that can be used in any format, on any device, and with a variety of participants.
Why do successful business companies choose a single (or central) task management system to organize tasks? Because it has unique characteristics and advantages:
Tracy is a simple and functional tool that can be easily adapted to any business. Implementing Tracy is the first step towards overcoming information chaos, but we’ll show you how to do it as efficiently as possible.
First, you need to understand the capabilities of Tracy: what’s inside, how extensive the features are, how it works. Get to know its functions and tools to take full advantage of it. Despite the fact that Tracy has a simple and intuitive design, we help to implement and adapt the system to your business tasks. And it’s free for now 🤫, so don’t miss out on the consultation and implementation assistance.
To create an effective plan, you need to go through three stages. First, you visualize in your head the big picture of where you want to go. This will be your point B. Then you honestly admit to yourself what situation your business is in now: which tasks are being performed efficiently and without delay, and which are being forgotten, lost, or not perceived as important. This is point A. And the third stage of quality planning is to build a route from point A (the real state of affairs) to point B. Don’t forget to set deadlines, priorities, and dependencies between tasks. It’s easy to track them later through the Gantt chart representation.
Many entrepreneurs neglect to use different project management methods. They think that it’s a popular, but not suitable for everyone, story. This is not entirely correct. Project management methods help you complete tasks efficiently and do everything on time. Scrum or Agile are not only suitable for development companies, they can also be useful for small businesses. Try implementing Kanban or another approach with Tracy and see how efficiently and quickly your business tasks will be solved.
These are your little helpers that help you easily categorize and filter tasks. You choose the criteria for classification, because Tracy can easily adapt to any filtering. The most convenient and popular solution is priority. Highlight a task with a red tag marked “high priority” and you won’t forget about it.
Most managers fall into the trap of “if you want it done well, do it yourself”. As a result, employees stop taking initiative and taking responsibility for their work. Assign responsibilities and distribute roles through access control. Each employee will be able to see their tasks and progress in completing them. Also, don’t forget to set realistic deadlines. This will help avoid confusion and delays.
Even a very red and bright sheet above your desktop with a deadline reminder won’t save you from a forgotten task, but a notification can. Set up notifications to receive reminders about an upcoming deadline or a change in tasks or their statuses. This way, all team members will know about changes in a timely manner and there will be no information madness.
A good manager understands how important and useful analytics are. Evaluate your work processes regularly. Study what works well and what remains a growth area for your team, which employees have a high workload, and who has more free time. With Tracy’s simple and informative views, you can analyse your business processes in minutes.
Overcoming the chaos can be a daunting task, but with Tracy’s simple tools, it’s much easier. It’s important to keep the system up to date: regularly update data, delete outdated tasks, and keep things tidy. Teach Tracy to grow with you. Businesses are constantly evolving, processes and requirements can change, so adapt Tracy settings to meet your current needs.